University of Wisconsin - Madison

All work-related accidents should be reported within 24 hours to Carol Cooley, 145 Noland Hall, 262-1725. You will be required to complete a formal "Accident Report" form which Carol will provide.

The University uses home address and office address information for Staff Directory, W-2 mailings, and University mailings. Address information should be kept current. When changing addresses, a change of address form should be filed. Change of address forms can be obtained from Carol Cooley, 145 Noland Hall, 2-1725.

Building Passes

You must have a faculty/staff identification card or a building permit if you want to be in any of our buildings after 10:00 PM or after 12:00 NOON Saturday or all day Sunday. A separate permit is required for each building. Building hours for Noland Hall are 7:00 AM to 10:00 PM Monday through Friday, 7:00 AM to 12:00 NOON Saturday, closed Sunday. Zoology Research building hours are 7:00 AM to 5:00 PM Monday through Friday, closed Saturday and Sunday. Birge Hall building hours are the same as Noland Hall. Obtain passes in 145 Noland Hall from the Office Manager, Peggy Nowicki.

Building Problems

Public areas of Zoology buildings are the responsibility of the UW Physical Plant. Problems with the exterior grounds, walkways, entrance doors, restrooms, corridors, lighting, heating and building custodial should be referred to the Building Manager, Duane Barnes (2-1052).

Capital Equipment

Capital Equipment is any item that costs $5,000 or more and has a useful life of 2 years or more. All capital equipment is inventoried and CANNOT be discarded or given away. Check with the Building Manager, Duane Barnes (2-1052), for proper disposal.

Charges for Courses

Please be sure to put the course numbers on requisitions, work orders for zoology services, photocopying, vehicle use, etc. Charges received that do not have course numbers will be posted to your research account.

Chemical waste, trash and animal refuse disposal

Please do not put dry chemicals, glass, hypodermic needles, razor blades, scalpels, micropipettes, animal waste, etc., in the lab waste baskets. See Roger Larson for disposal of dry and liquid chemical waste. See Animal Care Staff about animal tissue disposal. Use the special waste containers for glass and other sharp objects. Any questions about sharps disposal, please call UW-Safety Department at 2-8769.

Conference Room

If you would like to reserve the Noland Hall Conference room (Room 161 or Room 163), contact Dawn Steinbach in 145 Noland Hall (262-1051). If you would like to reserve the Birge Hall Conference room (Room 447), contact the Michelle Harris in 435 Birge Hall.

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Doors

The stairways at the end of our buildings are protected by fireproof doors. These doors are designed to protect your exit route in case of fire. They should never be blocked open. (Birge Hall has electronic hold open devices on most fire doors.)

E-mail/Ethernet

Please notify the office if you have a new e-mail address or change an existing one. For assignment of IP numbers in Noland Hall and Zoology Research call Ray Lord 5-7919.

Emergency door at Birge Hall Animal Facility

The entry door to the Birge Animal Facility has an emergency lock to allow exiting via the south stairwell. An alarm will sound and the police will be called if the red paddle is pushed. Please use your key in the lock to the right of the door for normal entry to the area. See Kate Skogen, the Animal Care Supervisor, (2-7541), if you need a key.

Equipment Inventory

All capital items (equipment that costs over $5,000 and has a useful life of more than three years) are given an inventory number and assigned to an individual. We are accountable for this equipment until we request changes to amend the inventory record. Please do not give or lend this equipment to other departments or institutions, dispose of or destroy, or trade in without contacting the Building Manager, Duane Barnes (2-1052), first. There is an audit of our inventory record each year, where we are required to locate and verify record compliance for randomly selected items.

Equipment Insurance

Equipment taken off campus must be insured. Please submit a list with serial numbers, description and values to Larry Farnsworth at least two days prior to departure. Even though coverage of equipment by Risk Management is automatic up to $50,000, we still need a record for the department.

Equipment Return Authorization

Equipment removed from the campus to be repaired, replaced, or returned must have a Return Material Authorization (RMA) before being removed. See Roger Larson.

FAX

The Departmental FAX number for Noland Hall and Zoology Research is (608) 262-9083. Contact Dawn Steinbach in the Noland Office (2-1051) for information regarding sending or receiving messages. The Departmental FAX number for Birge Hall is (608) 265-6320. Contact Michelle Harris in the Birge Office (262-2648) for information regarding sending or receiving messages.

Fee Remission

A graduate student having at least a 1/3 appointment in one of the following categories: teaching assistant, research assistant, project assistant, or lecturer, may be eligible for remission of nonresident tuition. In such cases, the student must still pay in-state fees. Questions should be directed to Carol Cooley, 145 Noland Hall, 2-1725.

Fire Alarm

Campus building occupants are asked to call 911 as well as to set off the building alarm system in the event of a fire or other such emergency. The building alarm system will notify occupants to vacate the building and the phone call will alert Police and Security. Please exit immediately when the alarm sounds.

Fringe Benefits

Fringe benefit questions regarding such benefits as insurance, retirement, Social Security, vacation, sick leave, etc., should be directed to Carol Cooley, 145 Noland Hall, 2-1725. The Peggy Nowicki, 145 Noland Hall, 2-1087, can provide campus fringe benefit rates for grant proposal preparation.

Hiring LTE's and Student Hourly

When hiring a Student Hourly or LTE (Limited Term Employee) you must inform Carol Cooley in the Payroll office prior to the begin date of the new employee.
After completing the "New Appointment Payroll Information" form, send to Carol via email attachment or campus mail (145 Noland).

Gas Cylinder

Safety rules require gas cylinders to be chained or anchored in place at all times. The potential for serious injury or death is great if a tank falls and the valve is broken off. Please be certain when you take or return tanks to the dock and lab that the safety chain is in place.

Graduate Program

Questions related to the department's graduate program should be directed to the Graduate Program Coordinator, Joan Ersland, 145 Noland Hall, 2-1378.

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Grant Walk-thru Procedure

After the Principal Investigator and the Chair have signed the grant proposal, the procedure for walking grants through is as follows: 1) Linda Johnson, 212 South Hall, (265-9655) approves the budget portion and will accept this part of the grant early-without the entire proposal intact. She'll keep a copy. 2) Research Administration (Robert Erickson) 4th floor Peterson verifies the budget and keeps a copy. All the copies of the grant may be mailed out at Peterson if a freight bill is enclosed.

Grant Proposals

A copy of all grants proposals should be given to Peggy Nowicki for the departmental files.

Keys

You must have authorization from your major professor to receive keys to Departmental spaces. Pick up a key card at Noland Office and then pay the $5.00 per key fee at the Peterson Building. Be sure to keep the receipt as your deposit will be refunded when keys are turned in.

Lock Doors

For your safety and the safety of others, please be sure you lock entrance and corridor doors evenings and weekends if you come in after lockup time. We’ve also had problems with the loading dock door in Zoology Research being left unlocked at night.

Mail

There must be a name in the return address section of all outgoing mail sent to the office for postage. Mail that does not have a return name will be opened and returned to the sender. All incoming mail must have a street address as follows:

Zoology Research = 1117 West Johnson

Noland Hall = 250 North Mills

Birge Hall = 430 Lincoln Drive

Mail-Birge

Roger Larson picks up all first-class outgoing mail from the Birge Hall office at 11:00 AM daily. The mail is then brought to Noland Hall to be stamped for noon pickup by the Post Office.

Notary Public

Contact your local bank or go to the County Clerk’s office, room 112 City County Building, 210 Martin Luther King Jr. Boulevard (near the Capitol Square). Be sure to bring identification, and do not sign the documents until you are in the presence of the notary public. If there is a fee, it will be nominal.

Packing Slips

Each faculty and staff member should keep their own file of packing slips for all shipments received. It is important that packing slips be retained in case there is a problem with the order. To make it easier to correct problems, please have your staff sign and date the packing slip when the shipment is opened.

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Packages

Please instruct your staff that it is the responsibility of the person receiving packages to inspect for damage and to verify the contents immediately. Save the packaging material if the shipment is damaged. When Roger is gone, the labs will be asked to pickup all packages delivered to the office.

Parking Permits (long and short-term)

Parking permits provided by the department are for collegial guests of the faculty or the department. Employees, businesses, vendors and sales/service personnel are expected to have their own permits or to purchase them as needed from UW Parking. Department authorization or recommendation is required. The nearest parking office is at 21 N. Park St., Rm 1200. Their phone number is 263-6666.

Radiation Badges

Faculty and staff doing experiments with radioactive materials must contact Roger Larson for Radiation Badge and Ring applications. DO NOT contact the Safety Department.

Receiving Shipments for the Department of Zoology

Most shipments arriving at the Department are checked in by Roger Larson or the Noland office staff. If staff are unavailable and you sign for a shipment, you can help by doing the following:

1. Be sure all the items you sign for are there.

2. Check to see that there is no visible damage to the packages.

3. Put items in the mailroom and lock the door (i.e. computers, equipment, books, etc.). Perishable items must be delivered!

4. If item is too large to move inside, contact someone on the staff as soon as possible. Do not leave outside!

5. When you sign for your own materials, unpack immediately and check for damage. If you see or suspect damage, save all the packing material until a claim has been filed. Tell Roger Larson you received your shipment.

Repairs - Birge Hall

The Department of Zoology is responsible for the cost of repairs to our spaces in Birge Hall. Please call Duane Barnes, 2-1052, for plumbing, refrigeration, telephones and lab equipment repairs. Call the Building Manager at Birge Hall (2-2841) for heating and ventilating problems and building problems such as lights, doors, windows, roof leaks, etc.

Safety Showers and Eyewash Fountains

Please familiarize yourself with the locations of the safety showers and eyewash fountains in each of our buildings.

Shop Services

Some projects may be deemed to be beyond the scope of our services in terms of expertise and time. All other projects will be given a priority based on the following considerations: 1) projects involving repair or modification of equipment used in ongoing research or teaching, 2) new equipment not available to be purchased or borrowed, 3) and finally new equipment that can be purchased.

Smoking Rules

Smoking is not permitted in any University building.

Stockroom

Complete description on page 10.

Stores Orders

The Zoology stockroom provides basic items for research, teaching and office use. Items not stocked can be ordered from UW Stores and other vendors. See page 10.

Student Handouts-copyrighted materials

The policy from South Hall is that the Assistant Dean, L&S Administration, 209 South Hall, MUST SEE all handouts going to copy centers (Kinko's, Bob's Copy Shop, etc.) involving copyrighted material. This is to ensure proper copyright notice. Non-copyrighted material need not be checked.

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Telephones

IT IS ILLEGAL TO MAKE PERSONAL PHONE CALLS FROM UNIVERSITY PHONES UNLESS THESE CALLS ARE CHARGED TO CREDIT CARDS, CALLING CARDS, OR REVERSE CHARGES!!!

Toll Calls: Dial 9 + 1:

International calls Toll-Free 800 numbers^*

Non-STS points Long distance directory assistance^*

STS Calls: Dial 8 +1 + area code + phone number

STS calls include all long distance calls in United States, Canada, Mexico

Effective August 1, 1996, you must dial a star (*) before dialing any three-digit Centrex feature code, such as 116 for call forward variable, 111 for call pickup and 120 for automatic callback.

Peak demand for the STS System is 10 AM to 2 PM weekdays.

Local Calls: The department is charged $.09 for each local call.

Campus Calls: There is no charge for 5 digit (campus) calls.

NOTE: You can avoid STS (State Telephone System) penalty when dialing long distance numbers by simply dialing 8-1-the rest of the number (ex. 8-1-414-785-1797). If it is a toll-free number, dial 9-1-800-and the rest of the number.

Theft

There is a $500 deductible on all equipment damage or theft. The exception is theft with no visible signs of forced removal or entry is $1,000 deductible. It is obviously in our best interest to keep equipment that has street value locked up. Please be sure your computers are secured with an anchor pad or cable and are kept locked at all times. Remember that the theft of your computer also means the loss of all your data files!

Theft of Personal Property

Personal property is not protected by state insurance policies. Do not leave purses, wallets, backpacks, etc. in unlocked or unattended spaces. Valuables should be in a locked drawer or cabinet when you leave your office.

University Bookstore Purchases

Effective immediately University Bookstore purchases are to be made with your MDS number. Please see Roger in the storeroom to take care of your needs if your lab does not currently have a MDS number. Then please see Larry Farnsworth in 145 Noland Hall to request a MDS number.

Zoology Vehicle Use

Anyone driving the Zoology vehicles must have a UW Driver Authorization Card. The GMC Suburban is for teaching/instructional use. See Roger Larson for permits.

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Departmental Services:

Animal Care 443 Zoology Research Supervisor: Kate Skogen (262-7541)

There are strict guidelines for housing and experimentation with research animals. All animals in the Department of Zoology will be:

Housed in an approved room and cage.

Under the supervision of the Animal Care Supervisor.

All animal research requires a protocol be submitted to RARC and a protocol number be assigned before animals can be obtained and housed.

All animal research must be supervised and coordinated by a faculty member. Orders for animals must be approved by a faculty member and the Animal Care Supervisor must be notified before animals are delivered.

All persons handling research animals must be certified by RARC. The Certification must be on file with the Animal Care Supervisor before entry into restricted areas.

Prior to ordering animals, the Animal Care Supervisor must be contacted concerning space and care. The Animal Care Supervisor and the Building Space Chair will assign rooms, issue keys and post protocol numbers.

Permission is needed from the Zoology Chair for non‑departmental use of animal spaces (includes joint ventures).

Review and approval of protocols that use large or unusual animals or animals that would require special care or housing is required by the Zoology Chair.

Wooden caging is not permitted.

All feed must be in closed metal containers.

No storage of materials is allowed in animal holding rooms or animal experiment rooms.

If you are not sure what constitutes an "animal" under RARC/AAALAC rules, see the Animal Care Supervisor.

Pets are not allowed in University Buildings.

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Electronic Shop B110 Noland Hall Russell Attoe (265-4331)

The Electronics Shop is set up to repair electronic lab and field equipment, to construct new projects for field and lab, to recalibrate most equipment, to give advice and to help in ordering parts and equipment.

The Electronics Shop also provides and repairs telephones.

Jobs will generally be completed in the same order as received, however, there may be occasions when jobs cannot be completed in order because of lack of parts or emergency repairs/breakdowns.

Large projects will be given a projected completion date and done in stages in order to accommodate smaller jobs.

Routine projects will normally be completed in 2 weeks, after all materials for the project are received.

Questions and conflicts concerning priority and completion dates will be directed to the support staff supervisor.

Shop hours are posted on the shop door. Normal hours for the Electronics Shop are 8:00 AM to 4:30 PM Monday through Friday. If the shop is locked up and there is no note on the door, please check with the main office.

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Illustration Shop 571 Noland Hall Bill Feeny (262-9958)

The primary duty of the artist is to do original biological drawings and other research-related and course-related illustrations for faculty, staff and graduate students of the Department of Zoology.

The artist also produces publication quality graphs and charts and has a working knowledge of illustration and graphics requirements of major journals.

The artist will generally complete projects in the order of their submission. However, there may be occasions when projects which are needed within a time deadline and which can be completed relatively quickly will be done before long-term projects. Art work needed for grant proposals will take precedence over other projects. By special arrangement and with advance notice, art needed for meetings may also be given priority. Questions and conflicts concerning priority will be directed to the staff supervisor, Sharon Stern.

Extensive projects will be worked in around routine projects.

All work must be accompanied by a work order signed by a faculty or staff member. Ordinarily, routine projects will be completed within 2 weeks after submission. Extensive projects will be given a projected date of completion, the date to be determined by consultation between artist and investigator and the supervisor, if necessary. The artist may do "rush" projects with the approval of the Chair. Questions and conflicts arising from "rush" projects will be directed to the staff supervisor.

Illustration and graphics projects are the highest priority, but the artist may also help in the following additional types of activities:

Display projects, such as improving hallway and classroom presentations.

Teaching graduate students to learn the techniques of graphic arts related to presentation of their research results.

Organize a workshop/drafting area to be used by graduate students.

Hours for the artist are 9:30 - 12:00 noon and 1:00 - 4:30 PM, closed Wednesdays. In the event of illness, a note will be placed on the door of the studio. Due to the fact that one artist is working for labs in three buildings and utilizing various printing facilities, it is advisable that you call to set up an appointment.

The cost of backup disks and/or "special supplies" shall be the responsibility of the investigator submitting the work. Such costs will be estimated by the artist and discussed with the investigator when the job comes in.

Routine data entry, typing, scanning, photocopying and poster assembly is not the responsibility of the artist.

A project board listing jobs and their deadlines will be displayed in the artist's work area.

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Instrument Shop B113 Noland Hall Dave Hoffman (263-1674)

A primary function of the instrument maker is to design, build, manufacture or modify equipment that will be used by faculty, staff and graduate students of the Zoology Department in their teaching and research work.

Another major duty is to repair mechanical equipment.

Projects will generally be completed in turn as they are submitted with a work order. However, there may be equipment breakdowns and other small tasks that will be given precedence.

Very extensive projects will be done in stages, fit in around shorter, more routine projects.

Lead time for projects is a must so that a design can be worked on between investigator and technician, parts from vendors can be ordered and received and the machining and assembly of the equipment can be done, when needed.

Routine projects ordinarily are completed within 2 weeks after all materials for the project have been received by the machine shop. Extensive projects will be given a projected date of completion, the date to be determined by consultation between engineering technician and investigator and the support staff supervisor. Questions and conflicts concerning priority will be directed to the support staff supervisor.

The staff supervisor, in consultation with the instrument maker, will evaluate the productivity of the instrument shop facility on a continuing basis. The technician and supervisor will investigate ways to improve the productivity and quality of the shop facility.

Hours are 7:30 AM - 12 noon and 1:00 - 4:00 PM Monday through Thursday, 6:30 AM - 10:30 AM Fridays. In case of absence, a note will be placed on the shop door.

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Office Information - 145 Noland Hall & 435 Birge Hall - Peggy Nowicki (262-1087)

The Zoology Department main office is located in room 145 Noland. There is an auxiliary office located in 435 Birge Hall. The hours for these offices are 8:00 AM to Noon and 1:00 PM to 4:30 PM, Monday through Friday.